1 May 2017 - Laura, Sara, Martine

Agenda:

Reporting on AARC - preparations for the EC review

AARC2 kickoff meeting preparations

Work to be finished / continued between the 2 projects

Immediate tasks (news, social media, website, reporting etc)

DIscussions / actions:

• Laura started comms-team wiki, with:
• Space for a group contract (we can all think about this)
• Meetings + notes
• Planning of what to do
• Sarah suggests it can also contain who works when (availability)
• Martine suggests it can also contain some more high over/long term planning, also with events in the project that may require comms-effort
• Martine reminds that LIBER only has very little effort in the project (3 pm over 24 months)
• Sort of a content calendar for social media can also go here
• Events calendar as well
• Laura will continue setting up this wiki & notify M & S when its ready for them to add content
• Laura: review rehearsal will be in a few weeks. Review at the end of June. Martine & Sara to share their wisdom and experience re the preparations
• Website  -  
  • Sara to make good quality screenshots of the current website so at the end of AARC2 we can show what work was done to change it;  
  • Sara to complete the /infrastructures content and make the page live;
  • Sara to make the deliverables digest page live;  
  • Sara to add the video;
  • Sara to start work on the new site - plugins & restructure
• Kick off meeting: Sara will go, Martine cannot attend. We looked at file Irina. Seems useful, but can be more related to what project actually needs to achieve,  target audience, and what needs to be done. Martine mentions something with personas or a customer journey may help to get more focus on the end result/impact. Laura will follow up with Irina and Licia.
  • Laura also to check with Licia whether an exploitation plan is required by EC at start of AARC2?
    
• Social media:
• Facebook, LinkedIn and Twitter have been set up. Twitter password lost, Laura will look into this.
• Martine will try to get hold of Jiri on social media, to retweet/post what he puts on social media.
• Social media channels will have to go online tomorrow morning. Laura
•  Martine uses free version Hootsuite for scheduling but thinks Twitter can be coupled to only 1 Hootsuite account. Laura to check on GEANT platform progress and follow up together another time. In the meantime, start a rolling schedule of content as part of the wiki space.
  
• Blog article: Laura made a blog article “AARC is dead – long live AARC”. Sara can put this in the EGI newsletter as a 500 word version. Martine can also distribute through LIBER channels. Laura to notify them once approved version is live on AARC website.